Theatre Profiles Guide

Welcome to Theatre Profiles. We created this guide to explain the process and help you navigate the forms. The "Need to Know" boxes provide answers to common questions that came up last year. For additional assistance, please contact Customer Service at custserv@tcg.org

Step 1: General Theatre Info

On the "Update Your Theatre's Profile" page, scroll down to the General Theatre Info below the introductory text:

Is your theatre's contact information, fiscal year, and founded date accurate and complete? If yes, continue onto Step 2. If you need to make changes, click on [EDIT] in the gray bar. Type your corrections into the form called "Update General Theatre Info." When you are finished, click on the SAVE button at the bottom of the page. Your information will be saved, and you will return to the "Update Your Theatre's Profile" page.

Step 2: Adding Seasons

To add a season scroll all the way down to the bottom of the "Update Your Theatre's Profile" page.

The season pull down list and "Add Season" button live at the bottom of the "Update Your Theatre's Profile" page.

Select the season from the pull down menu and click ADD SEASON.

We understand that theatres have different season start and end dates. However, we will still need you to conform to a season date range. Use the year of your first production of the season as the first year in the season range. (ex. If your first production of the season opens in September of 1995, you would select the 1995-1996 season. If your first production opens in January of 1995 you would also select the 1995-1996 season. And if your first production opens in January of 1996, you would select the 1996-1997 season.)

Step 3: General Seasonal Information

A new box with the dates of your season will appear on the "Update Your Theatre's Profile" page in reverse chronological order. You will now be able to enter General Theatre Info and Productions.

Click on the [EDIT] button that appears below the gray title bar to edit General Season Info.

General Season Info includes Artistic and Management Leadership, LORT Membership and Contract, Finances, Facilities, and the Artistic Leaders Statement.

Under "Leadership", enter the names and titles of the leaders of your theatre. Use the "+" to create listings for co-Artistic Leaders, co-Management Leaders, etc. Under "Additional Theatre Information," select your season length. Enter the names and addresses of your theatre's facilities and venues. Select Actors' Equity Association contract(s) for your theatre. Hold down the CTRL key (or command key on Macs) to select more than one. If there is a contract that is not listed, you may add it under "Other." Indicate whether or not you are a LORT member,and select your LORT category. Enter a numeric dollar amount in the expenses field to indicate the general operating expenses for that season.

Below that, you will find a large box labeled "Artistic Leader's Statement." Use it to describe the artistic philosophy governing the work of your theatre from your artistic leader's perspective. The artistic leader's statement must be 250 words or less concluding with the leader's name followed by his or her title. Do not use any line breaks, bold face, or italics in the statement.

Finally, select all special interest(s) that represent a minimum of 15% of your programming activities over a three-year period. Hold down the CTRL key (or command key on Macs) to select more than one.

Review your content and click the SAVE button. Your information will be saved, and you will return to the "Update Your Theatre's Profile" page.

Step 4: Adding Productions

To add a production, scroll to the bottom of the season you are working on and click on [ADD PRODUCTION]. You will do this for each production in the season.

A pop-up window will remind which season you're working on. Click OK to add the production to confirm that you are entering the production in the right season.

You are now in the "Update A Production" page. Please enter the full title of the production as it appears on the program. Enter the performance start and end dates as mm/dd/yy.

Under "Artistic Personnel," enter the names of all production team members next to their titles. Use the "+" button to create listings for multiple collaborators. For the categories of "Adapted from," type in the original author's or artist's name (ex. Charles Dickens). Similarly, if the play is a translation, enter the author of the original work in the "Translated from" field.

Next, under "Production Details," choose the Facility or Venue for this production from the pull down menu. Select which part of your season (regular, festival or other) this production appeared. If this production was co-produced with another theatre, enter the theatre's name followed by its state code (ex. Second Stage Theatre, NY).

Finally, don't forget to click on the SAVE button!

Step 5: Save!

On "Update Your Theatre's Profile," scroll down to the bottom of the page and click SAVE to save your work. You may save your work at any point while you are filling out Theatre Profiles.

If you are updating your current or future season(s) only, you are finished!

However, if you are updating past seasons, please continue to Step 6 below.

Step 6: Submit to TCG

Once you have finished adding all the productions to a past season and have double-checked all season and production info for that year, scroll up to the top of that season's box on the "Update Your Theatre's Profile"page. Locate the "Submit to TCG" button in the gray title bar.

Click the "Submit to TCG" button, and your season will be instantly viewable online by the general public. Even after a season is submitted, you can continue to make edits and updates to it, which will instantly be reflected in Theatre Profiles online. However, each summer, beginning in 2006, the Theatre Profiles Editor will review all past "submitted" seasons and, provided they are acceptably complete, will lock them into "published" status. Once TCG "publishes" a season, it will remain viewable but will no longer be editable. We will remind member theatres of this yearly deadline via email.

To allow you to make changes in the information on your current or future seasons, we do not require you to "submit" those seasons.

In the "Form Filled in By" box, enter your own name and contact information so that we may contact you with a reminder of our "publish" date.